Establish a company

Related information, such as establishment of a foreign-invested company in Mongolia, changes in company registration, shareholders, and operations.

To establish a limited liability company (LLC) in Mongolia

To establish a limited liability company (LLC) in Mongolia

	Documentation required	Recommendation
1	Application UB-03, UB-13 form	Download from http://burtgel.gov.mn/service/index.php/les-newlist/download
2	Obtaining a company name	The founder(s) or an authorized representative acting under a Power of Attorney shall obtain the name of a LLC from the State Registration Authority by physically visiting or by online request. https://www1.e-mongolia.mn/ The company name shall meet the following requirements: • not duplicate other companies’ name; and • be in Cyrillic letters. When an LLC obtains its name, the founders shall establish the company within 30 days. Otherwise, the verification sheet on the company name will expire in 30 days. Extension will done with additional fee.
3	Payment receipt of service fee	Name verification service fee is 10,000 MNT Receipt deposited in Golomt Bank account 1401001101 /Government Resolution No. 30230 of December 23, 2020/ Stamp fee is 44,000 MNT Receipt deposited in Golomt Bank account 1401002649 / Article 15.1.1 of the Law on State Stamp Duty / Service fee for issuing stamp and stamp control number 10,000 MNT Receipt deposited in Golomt Bank account 1401001101 / Annex to the Government Resolution №230 of 2020 /
4	Founder’s decision / resolution /, 1 copy When an LLC obtains its name, the founders shall establish the company within 30 days.	As for the resolution of the founders: – Establishment of a company – Address, telephone, operational activities, / activities not required special license/ – Share capital, face value and number of shares, – Selection of the CEO and provide his/her name, and registration number (the founder may also be the CEO) – The company’s charter must be approved as an appendix – Decisions and resolutions shall be signed by the founders. If the founder of a company is a legal entity: – A decision (resolution) to establish a subsidiary (affiliate) company shall be made, signed and certified by the shareholders. A copy of the parent company’s certificate and charter shall be provided. If the founder of a company is a foreign citizen: A copy of the passport shall be provided if the authorized person, such as the founder, CEO or board member, is a foreign citizen.
5	Company charter /2 copies/	It shall reflect Article 16.2 of the Company Law and signed by the founders. http://www.legalinfo.mn/law/details/310
6	Proof of asset	Account statement with proof of funds in the account There is no upper or lower limit on the amount of funds deposited in a company’s account

AUTHORIZED PERSONS for the application:

Executive management
Founder
An official authorized to represent without a power of attorney
Other persons authorized by power of attorney

To establish foreign invested limited liability company (LLC) in Mongolia

	Documentation required	Recommendation
1	Application UB-03, UB-13 form	Download from http://burtgel.gov.mn/service/index.php/les-newlist/download
2	Obtaining a company name	The founder(s) or an authorized representative acting under a Power of Attorney shall obtain the name of a LLC from the State Registration Authority by physically visiting or by online request. https://www1.e-mongolia.mn/ The company name shall meet the following requirements: • not duplicate other companies’ name; and • be in Cyrillic letters. When an LLC obtains its name, the founders shall establish the company within 30 days. Otherwise, the verification sheet on the company name will expire in 30 days. Extension will done with additional fee.
3	Payment receipt of service fee	Name verification service fee is 10,000 MNT Receipt deposited in Golomt Bank account 1401001101 / Government Resolution No. 30230 of December 23, 2020 / · Stamp fee is 750,000 MNT Receipt deposited in Golomt Bank account 1401002649 / Article 15 of the Law on State Stamp Duty / Service fee for issuing stamp and stamp control number 10,000 MNT Receipt deposited in Golomt Bank account 1401001101 / Annex to the Government Resolution №230 of 2020 /
4	Founder’s decision / resolution /, 1 copy When an LLC obtains its name, the founders shall establish the company within 30 days.	As for the resolution of the founders: – Establishment of a company – Address, telephone, operational activities, / activities not required special license/ – Share capital, face value and number of shares, – Selection of the CEO and provide his/her name, and registration number (the founder may also be the CEO) – The company’s charter must be approved as an appendix – Decisions and resolutions shall be signed by the founders. If the founder of a company is a legal entity: – A decision (resolution) to establish a subsidiary (affiliate) company shall be made, signed and certified by the shareholders. A copy of the parent company’s certificate and charter shall be provided.
5	Charter	– Article 16.2 of the Company Law shall be reflected in the charter. – 2 copies in Mongolian and 1 copy in foreign languages
6	Contract	If there are 2 or more founders, a cooperation agreement must be concluded and notarized. / 2 in Mongolian and 1 in foreign languages
7	Proof of investment	According to Article 3.1.5 of the Investment Law, the amount of investment made by each foreign investor’s contribution shall be equal or above USD 100,000 or equivalent amount in MNT. If the foreign investor is investing in cash, movable property and intellectual property, a bank statement confirming the transfer of funds from abroad, an account statement, a customs declaration and a certificate issued by the competent authority shall be provided,
8	Proof of address and location of legal entity	Copy of immovable property, or rent contract
9	Passport copy	Passport copies of authorized foreigners

If the document is issued in a foreign language, it must be translated and certified in Mongolian. If issued in a foreign country, it must be certified through a Consulate or Diplomatic Office.

To register subsidiary and representative office

д/д	Documentation required	Recommendation
1	Application form (UB-04 & UB-13 forms)	Download from http://burtgel.gov.mn/service/index.php/les-newlist/download
2	Receipt of payment of state stamp duty	State stamp duty fee of MNT 750,000 Receipt deposited in Golomt Bank account 1401002649 /Article 15 of the Law on State Stamp Duty/ Service fee for issuing stamp and stamp control number MNT 10,000 Receipt deposited in Golomt Bank account 1401001101 /Annex to the Government Resolution №230 of 2020/
3	Certificate of state registration /original/	A note on the establishment of a subsidiary or representative office shall be made in the Certificate of State Registration of the legal entity.
3	Certificate of state registration /original/	If the founder is a foreign legal entity, a copy of the certificate and charter shall be provided /in accordance with clause 29.4 of the Civil Law/
4	Founder’s decision/resolution, 1 copy	An authorized entities for founding the following institutions: For a LLC, the Shareholders For NGOs, Funds, Governing Board For Partnerships, all Members’ meeting The resolution shall state: – Establishment of a Subsidiary or Representative Office – Appointing the management – Address and telephone number of the representative office – an Operational regulation shall be approved as an appendix
5	Operational regulation /1 copy/	The Operational regulation should include the address, telephone number and operating activities of a subsidiary or Representative Office. A subsidiary/branch is a special unit located in a place other than the place of residence of a legal entity and performing all or some of its main functions. /Article 29.2 of the Civil Law/ A representative office is a unit located in a place other than the legal entity’s place of residence and responsible for protecting its legitimate interests or performing transactions and other legal actions on its behalf. /Article 29.3 of the Civil Law/
6	Passport copy /foreign citizen/	Passport copies of authorized foreigners
7	Proof of Address	Copy of immovable property, or rent contract of the Subsidiary/Representative office.
8	Tax reference	In accordance with article 10.6 of the Law on State Registration of Legal Entities.
Written permission from the competent authority in cases specified in laws and regulations (for example, permission from relevant organizations such as the Ministry of Finance and the Financial Regulatory Committee are required if the operation covers Banking, Insurance, Audit, NBFIs and Savings Cooperatives)
The executive management, the founder, the officials authorized to represent without a power of attorney, and other persons authorized by the power of attorney shall have the right to submit an application.

Change in the share capital /increase or decrease/

	Documentation required	Recommendation
1	Application UB-03, UB-12 form	Download from http://burtgel.gov.mn/service/index.php/les-newlist/download
2	Payment receipt of service fee	MNT 10,000 for registering additional change in Mongolian legal entity Receipt deposited in Golomt Bank account 1401002649 MNT 40,000 for registering additional change in foreign invested LLC Receipt deposited in Golomt Bank account 1401002649 /Article 15 of the Law on State Stamp Duty / If to obtain new certificate, MNT 88,000 For service fee Receipt deposited in Golomt Bank account 1401001101 /Annex to the Government Resolution №230 of 2020 /
4	Certificate of registration /original/	If the certificate is lost, it should be announced in the daily newspaper, and the newspaper should be presented
5	Founder’s decision / resolution /, 1 copy Decision or resolution shall be registered within 15 working days after the issuance	The resolution shall reflect how the amount of share capital is changed, the revised charter (amendment to the charter) shall be approved and signed by the shareholders. I – if there are any changes in the name, location, operational areas of business, share capital of the legal entity, the charter shall be approved as an appendix, signed and stamped; If there are 2 or more shareholders, the minutes of the meeting shall be taken and signed by the participants of the meeting. If the company that transfers or receives the shares is the company, it shall issue a resolution of the shareholders and the shareholders shall sign it. /if necessary, include the content of the contract, decision, resolution and charter that authorizes the relevant person to sign on behalf of the company /
5	Proof of announcement of the shareholders’ meeting	Evidence that the founders, shareholders and authorized persons have notified the meeting in accordance with the law and regulations in case of absence from the meeting
6	Notarized contract or inheritance certificate	After the decision (decree) on the transfer of rights is made, the relevant agreement specified in the Civil Law shall be concluded and notarized. /Rights transfer, to present, sale and purchase agreement/
7	Charter	– Article 16.2 of the Company Law shall be reflected in the charter.
8	Passport copy	Passport copy if the founder, shareholder, executive director, chairman and member of the board is a foreign citizen
9	Proof of address and location of legal entity	Copy of immovable property, or rent contract
10	Permission from the competent authority	If you are engaged in banking, insurance, auditing, etc., you will need written permission from the Ministry of Finance and the Financial Regulatory Committee.
11	Tax reference	10.6 of the Law on State Registration of Legal Entities / in case of change of information on the Ultimate Beneficial Owner of a legal entity holding a mineral license and its shares, participation and voting rights, a certificate from the tax administration confirming payment of the relevant tax /

If the document is made in a foreign language, it must be translated and certified into Mongolian, and if it is issued abroad, it must be certified by an “Apostille” or notary or consul.

The executive management, the founder, the official authorized personnel to represent without a power of attorney, and other persons authorized by the power of attorney shall have the right to submit an application.

Change /add/ subtract the company’s share capital

	Documentation required	ЗӨВЛӨМЖ
1	Application form (UB-03 & UB-12 forms)	Download from http://burtgel.gov.mn/service/index.php/les-newlist/download
2	Receipt of payment of state stamp duty	MNT 10,000 for registering additional change in Mongolian LLC Receipt deposited in Golomt Bank account 1401002649 MNT 40,000 for registering additional change in Foreign-invested LLC Receipt deposited in Golomt Bank account 1401002649 /Article 15 of the Law on State Stamp Duty/ If to obtain new certificate, MNT 88,000 shall be paid as a State stamp duty fee. Receipt deposited in Golomt Bank account 1401001101 /Annex to the Government Resolution №230 of 2020/
3	Certificate of registration /original/	If the certificate is lost, it shall be announced in the daily newspaper, and the newspaper should be presented
4	Founder’s decision / resolution /, 1 copy Decision or resolution shall be registered within 15 working days after the issuance	The resolution shall reflect how the amount of share capital is changed, the revised charter (amendment to the charter) shall be approved and signed by the shareholders.
		If there are 2 or more shareholders, the minutes of the meeting shall be taken and signed by the participants of the meeting.
		If the shareholder is a company, the shareholders’ resolution is required.
5	Amended charter /2 copies/	The amount of share capital shall be reflected in the charter.
5	Amended charter /2 copies/	In the case of a Foreign-invested LLC with 2 or more shareholders, a renewed agreement shall be executed between the shareholders. /1 copy/
6	Audited financial report /1 copy/	Approved by the State finance department of the respective district. /If reporting quarter is not due yet, the district may issue an interim report in paper form and submit it to the through СТСХ/
6	Audited financial report /1 copy/	To increase the share capital through foreign investors for the Foreign-invested LLC: bank reference confirming the transfer of funds from abroad, account statement and customs declaration shall be provided
7	Permission from the competent authority	If you are engaged in banking, insurance, auditing, etc., you will need written permission from the Ministry of Finance and the Financial Regulatory Committee.
8	Tax reference	In accordance with Article 10.6 of the Law on State Registration of Legal Entities.
· If the document is issued in a foreign language, it shall be translated and certified into Mongolian, and if it is issued abroad, it shall be certified by an “Apostille” or Notary or Consulate.

Change in management of the LLC /executive director, chairman, chief/

	Documentation required	Recommendation
1	Application form (UB-03 & UB-12 forms)	Download from http://burtgel.gov.mn/service/index.php/les-newlist/download
2	Receipt of payment of state stamp duty	MNT 10,000 for registering additional change in Mongolian LLC Receipt deposited in Golomt Bank account 1401002649 MNT 40,000 for registering additional change in Foreign-invested LLC MNT 40,000 for Religious Institutions Receipt deposited in Golomt Bank account 1401002649 /Article 15 of the Law on State Stamp Duty/ If to obtain new certificate, MNT 88,000 shall be paid as a State stamp duty fee. Receipt deposited in Golomt Bank account 1401001101 /Annex to the Government Resolution №230 of 2020/
3	Certificate of registration /original/	If the certificate is lost, it shall be announced in the daily newspaper, and the newspaper should be presented
4	Founder’s decision / resolution /, 1 copy Decision or resolution shall be registered within 15 working days after the issuance	The resolution shall reflect: – Dismissal of the previous management and appointment of a new management – An authorized entities for confirming, signing and stamping the resolution. For a LLC, the Shareholders For NGOs, Funds, Governing Board For Partnerships, all Members’ meeting
		If there are 2 or more shareholders, the minutes of the meeting shall be taken and signed by the participants of the meeting.
		For changing the CEO of a subsidiary, the parent company’s shareholders’ resolution is required.
		For government organizations and national special service agencies, the statutory authorization unit shall remove the original managers and appoint new managers. (Original or certified copy)
5	Passport copy /foreign citizen/	Passport copy if the founder, shareholder, executive director, chairman and member of the board is a foreign citizen.
6	Permission from the competent authority	If you are engaged in banking, insurance, auditing, etc., you will need written permission from the Ministry of Finance and the Financial Regulatory Committee.
7	Tax reference	In accordance with Article 10.6 of the Law on State Registration of Legal Entities.
· If the document is issued in a foreign language, it shall be translated and certified into Mongolian, and if it is issued abroad, it shall be certified by an “Apostille” or Notary or Consulate.
AUTHORIZED PERSONS for the application: · Executive management · Founder · An official authorized to represent without a power of attorney · Other persons authorized by power of attorney

Change in business activities/operational areas

	Documentation required	Recommendation
1	Application form (UB-03 & UB-12 forms)	Download from http://burtgel.gov.mn/service/index.php/les-newlist/download
2	Receipt of payment of state stamp duty	MNT 10,000 for registering additional change in Mongolian LLC Receipt deposited in Golomt Bank account 1401002649 MNT 40,000 for registering additional change in Foreign-invested LLC Receipt deposited in Golomt Bank account 1401002649 /Article 15 of the Law on State Stamp Duty/ If to obtain new certificate, MNT 88,000 shall be paid as a State stamp duty fee. Receipt deposited in Golomt Bank account 1401001101 /Annex to the Government Resolution №230 of 2020/
3	Certificate of registration /original/	If the certificate is lost, it shall be announced in the daily newspaper, and the newspaper should be presented
4	Founder’s decision/resolution, 1 copy Decision or resolution shall be registered within 15 working days after the issuance	An authorized entities for confirming, signing and stamping the resolution. For a LLC, the Shareholders For NGOs, Funds, Governing Board For Partnerships, all Members’ meeting.
		The decision (resolution) shall reflect the change of business activities (adding or removing), and the revised charter (amendments of the charter) shall be approved as an appendix.
		If there are 2 or more shareholders, the minutes of the meeting shall be taken and signed by the participants of the meeting
5	Amended charter /2 copies/	The charter shall reflect change of business activities.
5	Amended charter /2 copies/	In the case of a Foreign-invested LLC with 2 or more shareholders, a renewed agreement shall be executed between the shareholders. /1 copy/
6	Permission from the competent authority	To add a licensed activity, the original or a notarized copy of the License Certificate issued by the competent authority.
7	Tax reference	In accordance with Article 10.6 of the Law on State Registration of Legal Entities.
· If the document is issued in a foreign language, it shall be translated and certified into Mongolian, and if it is issued abroad, it shall be certified by an “Apostille” or Notary or Consulate
AUTHORIZED PERSONS for the application: · Executive management · Founder · An official authorized to represent without a power of attorney · Other persons authorized by power of attorney

Гадаадын хөрөнгө оруулалттай компанийн үйл ажиллагаа явуулах хугацаа сунгах

д/д	БҮРДҮҮЛЭХ МАТЕРИАЛ	ЗӨВЛӨМЖ /хууль тогтоомж, түүний зүйл заалт/
1	Өргөдөл УБ-03	http://burtgel.gov.mn/service/index.php/les-newlist/download хаягаас татаж авах
2	Улсын тэмдэгтийн хураамж төлсөн баримт	– ГХО-тай хуулийн этгээд 75,000 төгрөг Голомт банкны 1401002649 дансанд тушаасан баримт /Улсын тэмдэгтийн хураамжийн тухай хуулийн 15-д заасан/ – Гэрчилгээ шинээр авах бол 88,000 төгрөг Голомт банкны 1401001101 дансанд тушаасан баримт /Засгийн газрын 2020 оны №230 дугаар тогтоол/
3	Улсын бүртгэлийн гэрчилгээ /эх хувь/	Үйл ажиллагаа явуулах хугацааг сунгаж, улсын бүртгэлийн гэрчилгээнд тэмдэглэнэ.
4	Шаардлагатай тохиолдолд итгэмжлэл;	Үүсгэн байгуулагч, гүйцэтгэх удирдлага ирэх боломжгүй бол нотариатаар итгэмжлэл үйлднэ.
5	Татварын албаны тодорхойлолт	Хуулийн этгээдийн улсын бүртгэлийн тухай хуулийн 10.6
ӨРГӨДӨЛ ГАРГАХ ЭРХ БҮХИЙ ЭТГЭЭД: · Гүйцэтгэх удирдлага · Үүсгэн байгуулагч · Итгэмжлэлгүйгээр төлөөлөх эрх бүхий албан тушаалтан · Итгэмжлэлээр эрх олгогдсон бусад этгээд		ҮЙЛЧИЛГЭЭ ҮЗҮҮЛЭХ ХАЯГ БАЙРШИЛ Дотоодын хуулийн этгээд бол: Улсын бүртгэлийн ерөнхий газрын үйлчилгээний III байр 2-р давхар Хуулийн этгээдийн улсын бүртгэлийн газар ГХО-тай ХЭ бол: Чингэлтэй дүүрэг, Нэгдсэн үндэстний гудамж, ЗГ-ын II байрны ард, “Invest in Mongolia center	ҮЙЛЧИЛГЭЭ ҮЗҮҮЛЭХ ХУГАЦАА ГХО-тай ХЭ бол: Улсын бүртгэлд бүртгэх эсэхийг ажлын 10 өдрийн дотор шийдвэрлэнэ. /ХЭУБТХ 21.6 /

Тамга, тэмдгийн хяналтын дугаар шинээр авах

д/д	БҮРДҮҮЛЭХ МАТЕРИАЛ	ЗӨВЛӨМЖ
Хуулийн этгээд, түүний салбар, төлөөлөгчийн газар, гадаадын хуулийн этгээдийн төлөөлөгчийн газар
1	Өргөдөл УБ-03 маягт	http://burtgel.gov.mn/service/index.php/les-newlist/download хаягаас татаж авах – Улсын тэмдэгтийн хураамж 10,000 төгрөг Голомт банкны 1401002649 дансанд тушаасан баримт /Улсын тэмдэгтийн хураамжийн тухай хуулийн 15-д заасан/
2	Улсын бүртгэлийн гэрчилгээ /эх хувь/	Гэрчилгээг үрэгдүүлсэн бол өдөр тутмын сонинд зарлуулж, сонинг авч ирэх
3	Төрийн байгууллага, албан газрын хувьд	– Тухай байгууллагын бүтэц, орон тоог баталсан тушаал, шийдвэрийн хуулбар – Тамга хийлгэхэд Засгийн газрын Хэрэг эрхлэх газраас олгосон зөвшөөрөл – Төрийн байгууллагын дотоод газар, нэгжийн хувьд дээд байгууллагын албан хүсэлт
Хуулийн этгээдийн эрхгүй байгууллага /СӨХ, байгаль хамгаалах нөхөрлөл, төсөл, хөтөлбөр/
1	Албан бичиг /хүсэлт/	– Сууц өмчлөгчдийн холбооны албан бичиг /СӨХ-ны даргыг сонгосон хурлын тэмдэглэлийн хуулбарын хамт/ – Нөхөрлөлийн хувьд гишүүдийн гарын үсэг бүхий хүсэлт – Төсөл, хөтөлбөрийн хувьд харьяалах, удирдах Төрийн захиргааны төв байгууллагын шийдвэр /тогтоол, тушаал/, албан бичиг.
2	Гэрчилгээний хуулбар	СӨХ, нөхөрлөлийн хувьд гэрчилгээний хуулбар
3	Татварын байгууллагын тодорхойлолт	Харьяа дүүргийн татварын албанд бүртгэлтэй тухай, татвар төлөгчийн регистрийн дугаар бүхий тодорхойлолт
Хуулийн этгээдийн зохион байгуулалтын бүтцийн нэгж
1	Шийдвэр/тогтоол/ Албан бичиг	Харьяалах дээд байгууллагын эрх бүхий этгээдийн гарын үсэг, тамга тэмдгээр баталгаажсан байх
2	Гэрчилгээний хуулбар	Харьяалах дээд байгууллагын улсын бүртгэлийн гэрчилгээний хуулбар
Өргөдөл гаргагч нь гадаадын иргэн бол паспортын хуулбар
ӨРГӨДӨЛ ГАРГАХ ЭРХ БҮХИЙ ЭТГЭЭД: · Гүйцэтгэх удирдлага · Үүсгэн байгуулагч, хувьцаа эзэмшигч · Хоёр буюу түүнээс дээш үүсгэн байгуулагч, хувьцаа эзэмшигчтэй хуулийн этгээдийн тухайд тогтоол, шийдвэрээр эрх олгосон этгээд · Итгэмжлэлээр эрх олгогдсон бусад этгээд.

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